Individuals with deep experience in event planning and logistics are invited to submit proposals to support CitySchools Collaborative with managing site and vendor coordination, event operations, planning management, and day-of logistics for the Learning Acceleration Summit on March 12, 2026. The project is to be led by CitySchools Collaborative and EmpowerK12 in collaboration with OSSE, and the event planning consultant will work across all three teams. Experience working on events hosted by the DC government is a plus.
The Event Planning Consultant selected must have the expertise and network to support the CitySchools Collaborative team locally and in-person to facilitate key aspects of the Statement of Work. Applicants should apply as an individual to act as a planning consultant and on-site event lead to coordinate all day-of logistics as well as project management of tasks related to vendor relations (including, but not limited to, caterers, photographers, videographers, printers, AV/tech, etc.), site operations, marketing suggestions, and attendee communications. Individuals must be local to Washington, DC, and be available for in-person tasks during the entirety of this service agreement.
The event will be held at Martin Luther King, Jr. Library on March 12, 2026. All work will occur between December 2025 and March 2026, as described in the Statement of Work.
Statement of Work
CitySchools Collaborative is seeking an Event Planning Contractor (“Event Contractor”) to support the program management and operations for the 2026 Learning Acceleration Summit, as described and organized in the table of deliverables in the Learning Acceleration Summit 2026 Event Planning Statement of Work.
Required Experience
- A minimum of five years experience in event planning, such as conferences, meetings, and/or fundraising events (experience with events hosting 100+ people is preferred).
- Experience organizing events on behalf of organizations and representing their interests to vendors, and/or proven experience in corporate event planning and execution.
- Experience organizing events in Washington, DC, with a preference for experience in the nonprofit sector and events with strict budgets (experience with DC government events is preferred).
- Strong attention to detail and organizational skills, and ability to anticipate needs throughout planning and execution of the event.
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A strong commitment to racial and educational equity, demonstrated in part by experience and/or knowledge of the DC Public Education System and/or DC-based education nonprofits.
Instructions for Proposals
Proposals and associated documents should be submitted in PDF form by email to myan@cityschoolscollab.org by 5:00 PM EST on Friday, December 5, 2025, with the subject line “CitySchools Collaborative Event Planning Proposal”:
- Proposal Narrative: The proposal narrative should explain interest in serving as the Event Planning Contractor for the Learning Acceleration Summit and should be responsive to deliverables in the Statement of Work. The proposal narrative should not exceed two pages. Proposal narratives will be evaluated on their ability to meet each element of the Statement of Work.
- Budget: We expect to issue this contract as a fixed firm price contract. Please attach a detailed budget spreadsheet using the guidance in this section. Describe how you plan to use the funds to execute the Statement of Work. The budget proposal should include the total proposed budget of the contract, along with a breakdown of hourly rates and number of hours expected by deliverable type to complete the Statement of Work. The total price of services will be evaluated against past payments for similar work in Washington, DC. Proposals will be assessed holistically on all components of the Statement of Work, reasonableness of price, and in alignment with the equity principles and vision for this project.
- Supplemental documents: In addition to the proposal and budget, individuals should submit the following documents to be evaluated:
- Resume/CV
- Relevant sample collateral, such as event materials or videos demonstrating required experience
View and download the Event Planning Statement of Work here.
About the Learning Acceleration Summit 2026
CitySchools Collaborative, in partnership with the Office of the State Superintendent of Education (OSSE) and EmpowerK12, will host the Learning Acceleration Summit, a one-day convening bringing together 200–300 DC educators, policymakers, and partners to strengthen, expand, and sustain high-impact tutoring (HIT) and math acceleration initiatives across the District. The event will feature keynote speakers, panel discussions, and breakout sessions highlighting promising practices in high-impact tutoring, math interventions, strategic staffing, and broader learning acceleration efforts. This day-long, multi-session event will be both conference and community-building. Potential speakers and panelists will be local and national experts and champions of HIT and math acceleration.
About CitySchools Collaborative
CitySchools Collaborative designs, builds, and implements evidence-based models for student success, and to date, has served more than 26,000 students through high-impact tutoring, educator support, and mentorship. The organization’s three core programs are: High-Impact Tutoring (HIT), in reading and math; Strategic Staffing to provide greater teacher flexibility and student coverage; and Tutor-to-Teacher pathways to develop and expand educator talent. These programs are research-backed, scalable, and self-sustaining, designed to help schools and education organizations address persistent gaps in student achievement, especially for students furthest from opportunity.
As DC’s trusted partner in citywide initiatives in tutoring, talent, and truancy, CitySchools Collaborative’s mission is to catalyze high-impact tutoring and strategic talent models to serve thousands of students. Their coalition-building approach and innovative solutions improve student well-being, accelerate academic performance, and enhance flexible staffing systems in schools to help create a public education system that serves and empowers all children. To learn more about CitySchools Collaborative, visit cityschoolscollab.org